The Office of the Comptroller is responsible for all Town finances, including budgeting and administration of the Town’s insurance program. The Comptroller’s Office is also responsible for all payroll and human resource issues.
TOWN BUDGET: Works with The Town Supervisor, Town Board Members, and Department Heads to develop the annual budget through each of the 3 required phases. Produces a PowerPoint presentation for the annual public hearing on the Preliminary Budget. Monitors monthly expenditure reports and advises Town Board members of necessary budget modifications.
ACCOUNTING RECORDS: Maintains the Town's accounting records for all fiscal transactions including cash receipts, cash disbursements, payroll expenditures, and note and bond principal and interest payments. Provides monthly financial reports and computerized access to accounting records to Town Board members and Department Heads. Prepares and submits the Annual Financial Report Update Document to the NY State Comptroller’s Office and works with independent auditors. Maintains Fixed Asset Record and conducts Town wide physical inventory.
CASH MANAGEMENT: Monitors cash flow and invests idle cash funds to maximize interest earnings. Secures financing for capital projects and coordinates periodic Serial Bond sales.
PURCHASING: Administers Purchasing Policy and monitors compliance with Town and NY State requirements. Makes timely payments to vendors to minimize late fees and maximize use of Town funds. Recommends use of NY State Contracts where applicable to take advantage of volume discounts and eliminate bidding requirements.
PAYROLL: Processes payroll in-house for 4 bargaining units and one non-represented group of Town employees. Reports Federal and State withholdings and deductions for the NY State Retirement System, credit unions, labor unions, garnishments, deferred compensation, cafeteria plan, workers’ compensation, disability, and optional insurance programs.
HUMAN RESOURCES: Administers personnel policies for 4 bargaining units and one non-represented Group of Town employees. Maintains personnel records and administers Employee Assistance Program, self insured Workers’ Compensation Program, and Health Reimbursement Program. Participates in contract negotiations between the Town and employee associations and monitors contract compliance. Works with Health Broker to introduce new cost saving measures to bargaining units.
TOWN PACKAGE INSURANCE POLICY: Administers Towns Insurance program including general liability, property, fleet, law enforcement and crime coverage. Periodically reviews policies and obtains competitive proposals to ensure the most comprehensive coverage and best value is obtained. Participates in an annual risk assessment and addresses ongoing safety concerns throughout the Town.